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Offer: Fiscal Coordinator 2:Oregon State University

Job description:

Fiscal Coordinator 2

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Please see Special Instructions for more details.

The closing date has been extended in order to expand the original applicant pool.

To ensure full consideration, applications must be received by 07/04/2022. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to candidates.

Applications will be reviewed located on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. Posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for classified staff positions.

Typically, the starting income is at the lower end of the income range.

For additional information Contact Us by: Jackie Thorsness at Jackie.Thorsness@oregonstate.edu.

OSU is committed to the health of our local and global community. All employees and students are required to comply with the university's COVID-19 Vaccination Program. Please visit https://covid.oregonstate.edu/ for additional information about OSU's plans for safety and success, as well as options for compliance with the vaccination program.

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the criminal history check requirement.

Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. If over 9MB in size, submit to contact person listed.

Transcripts must be received by the closing date if not uploaded. If candidates are unable to upload their transcripts, please e-mail to Jackie.Thorsness@oregonstate.edu so that they may be included in your application materials.

Position Details

Position Information

Department AgSci/Marine BusinessCtr (QBC)
Classification Title Fiscal Coordinator 2
Job Title Fiscal Coordinator 2
Appointment Type Classified Staff
Job Location Corvallis
Position Appointment Percent 100
Appointment Basis 12
Pay Method income
Pay Period 1st through the last day of the month
Pay Date Last working day of the month
Min income $27.89
Max income $42.79
Employment Category Regular
Position Summary This recruitment will be used to fill up to four full-time Fiscal Coordinator 2 positions for the Controllers Unit at Oregon State University (OSU).

The Controller's Unit is responsible for providing financial and administrative services to colleges and administrative units. This position provides support in the interpretation, development and implementation of policies and procedures and play a critical function by performing highly complex multi-fiscal functions, including, but not limited to, analysis, auditing, projections, payroll, budget management, and recommending financial solutions. This position communicates college, university, state, federal policy and guidelines to units.

This position had frequent interactions in person, telephone, Zoom, and via email with Directors/Unit Heads, staff, faculty, central university business partners, college administration and outside vendors to exchange information, collect data, make recommendations, secure approvals, and solve problems. This position operates autonomously within parameters set forth by management.

This position will be responsible for lead work tasks, coordinating the work of other staff members in service to customers/stakeholders all over the university, including administrative and academic units.

This position will report to a Manager within the Controller's Unit.

To be prosperous in this function the incumbent must:
• Ensure high standards of accuracy and precision and be highly organized.
• Be articulate with excellent verbal and written communication expertise.
• Be results oriented, with demonstrated capability to problem solve.
• Have the capability to build and maintain collaborative relationships across a wide stakeholder group.
• Have the capability to prioritize workload and proactively manage expectations in relation to agreed deliverables, even when faced with competing priorities.
• Comply with the systems and standards when dealing with internal and external customers.

Position tasks 65% Budget & Fiscal Analysis and Reporting
• Conduct financial planning, forecasting, analyses, budgeting, reporting, and financial systems oversight and recommend solutions to primary stakeholders.
• Generate variance reports to highlight problems and provide solutions using detailed record research, revenue and expenditure statements and forecasting, extracting financial data and reports from the university's financial information system; and analysis and interpretation of reports from the colleges, university, and other sources.
• Collect information, make recommendations, and implement budget decisions.
• Communicate budgetary and financial information to stakeholders.
• Prepare and evaluate a variety of fiscal reports; monthly/quarterly/year-end reports, budgetary documents, auditing reports, budget projections and forecast reports.
• Provide guidance for other accountants in the business center for a variety of fiscal reports.
• Create, maintain and modify reports using Excel, Banner, CORE and/or Jaspersoft. Prepare special reports and studies as requested.
• Forecast and analyze revenue and expenditure trends.

25% Accounting and Fiscal Management

• Monitor and reconcile various funds including, but not limited to, Education and General, grants, self-support, and foundation accounts.
• Interpret University and agency guidelines and policies and act independently to determine the correct application of these guidelines to accounts.
• Develop long range financial planning documents.
• Prepare, compile and provide a variety of fiscal reports, utilizing the university's financial information systems.
• Serve as backup administrator for scholarship disbursements and maintenance of scholarship system.
• Track errors through the accounting system; process correcting journal vouchers, assign appropriate account codes and activity codes and ensure proper audit trail.
• Process budget changes via journal voucher or in coordination with the OSU Office of Budget and Resource Planning.
• supervise and ensure compliance with rules and regulations within all areas of business including payroll, purchasing, travel, budget, and research activities.
• Coordinate purchasing of goods and services with units and outside vendors and preparing Personal Services Contracts as needed.
• Review and approve payments in Banner and/or BennyBuy as needed.
• Coordinate fiscal year-end closing activities to ensure proper closing of the books and meet year-end deadlines.
• Respond to financial issues with internal and external customers.

10% Miscellaneous tasks
• Participate in committees and work groups.
• Participate in goal setting, development, and monitoring of metrics within the Controller's Unit.
• Provide back up support for Business Center managers and co-workers as needed.
• Suggest improvement to workflow and process improvements.
• Participate in training and professional development activities.
• Perform other tasks as assigned by manager.

Minimum Qualifications
Twenty four (24) quarter, 16 semester or 240 clock hours of accounting courses and three years of *accounting practice; OR a CPA or PA certificate and three years of *accounting practice. *Accounting practice must include at least 8 of the following: creating policies and procedures for fiscal operations; assuring that accounting system reflects program/agency operations; analyzing impact of regulations/changes on accounting budgeting systems; assuring fiscal transactions comply with accepted accounting practices, policies, and procedures; formulating and recommending corrective actions as well as accounting system improvements; developing and monitoring system generated reports; preparing and distributing a variety of fiscal reports; applying computer spreadsheets and accounting software; responsibility for an organization's total accounting functions; expertise of governmental and fund accounting; analyzing and interpreting financial data; applying audit standards to internal procedures; communicating technical material orally and in writing; solving accounting system and application problems; preparing budgetary and GAAP financial statements; ensuring compliance with federal/state laws and administrative policies. All courses must be from accredited colleges, universities, or private vocational schools.Transcripts must be submitted for all required and/or related courses.
Additional Required Qualifications Demonstrable commitment to promoting and enhancing diversity.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

Preferred (Special) Qualifications • Strong analytical expertise
• Strong written and oral communication expertise.
• capability to manage multiple projects/activities, problem solve, and make effective decisions.
• capability to work independently and in a team environment.
• Proficiency in Excel, including capability to design clear and adaptable spreadsheets using formulas, tables, and pivot tables.
• expertise of Cost Accounting Standards and governmental and fund accounting.
• expertise of Banner, BennyBuy, BennyHire, CORE, and Jaspersoft.

Working Conditions / Work Schedule Office environment. Pressure to meet deadlines with competing priorities. May involve the need to work hours above the normal business day. This position, with manager and/or director approval, is open to a hybrid (on-site and remote work) work schedule.

This position is deemed essential and the incumbent may be expected to report to work during inclement weather, emergency and other University work curtailments or closures. No
This position requires a clear and unambiguous commitment to compliance of all National Collegiate Athletic Association (NCAA) regulations for Division I (FBS) universities. No

Posting Detail Information

Posting Number P03625CT
Number of Vacancies 4
Anticipated Appointment Begin Date 08/01/2022
Anticipated Appointment End Date
Posting Date 06/14/2022
Full Consideration Date 07/04/2022
Closing Date 07/24/2022
Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified candidates
Special Instructions to candidates The closing date has been extended in order to expand the original applicant pool.

To ensure full consideration, applications must be received by 07/04/2022. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to candidates.

Applications will be reviewed located on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. Posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for classified staff positions.

Typically, the starting income is at the lower end of the income range.

For additional information Contact Us by: Jackie Thorsness at Jackie.Thorsness@oregonstate.edu.

OSU is committed to the health of our local and global community. All employees and students are required to comply with the university's COVID-19 Vaccination Program. Please visit https://covid.oregonstate.edu/ for additional information about OSU's plans for safety and success, as well as options for compliance with the vaccination program.

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the criminal history check requirement.

Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. If over 9MB in size, submit to contact person listed.

Transcripts must be received by the closing date if not uploaded. If candidates are unable to upload their transcripts, please e-mail to Jackie.Thorsness@oregonstate.edu so that they may be included in your application materials.

Supplemental Questions

Required fields are indicated with an asterisk (*).
   » * Please describe in detail how your background and practice align with the qualifications of this position.
(Open Ended Question)
   » * Describe your Excel practice as beginner, intermediate, or advanced. How do you typically use Excel?
(Open Ended Question)
   » * One of Oregon State University's Core Values is Diversity: our capability to welcome, respect and interact with other people. Describe how your background and practice has prepared you to be effective in an environment that values diversity.
(Open Ended Question)
   » * Reviewing the minimum qualifications of this position, please describe how your education and practice meets the minimum qualifications. Please be specific so that Information technology is clear how you meet the required minimum qualifications.
(Open Ended Question)

Documents Needed to Apply

Required DocumentsOptional Documents
   » Transcripts

Skills:

Job Category: Other [ View All Other Jobs ]
Language requirements:
Employment type:
Salary: Unspecified
Degree: Unspecified
Experience (year): Unspecified
Job Location: Corvallis, Oregon
Company Type Employer
Post Date: 09/26/2022 / Viewed 228 times
Contact Information
Company: Oregon State University
Contact Email: Jackie.Thorsness@oregonstate.edu


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