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adjunct Athletic Director Business Operations, Human Resources:Oregon State UniversityJob description:adjunct Athletic Director Business Operations, Human ResourcesBookmark this Posting | Print Preview | Apply for this JobPlease see Special Instructions for more details.When applying you will be required to attach the following electronic documents:1) A resume/CV; and 2) A cover letter indicating how your qualifications and practice have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. <b>You will also be required to answer two supplemental questions in the application process regarding your IAWP status.</b> An Individual Associate with a Prospect (IAWP) is any person who maintains (or directs others to maintain) contact with a Prospective Student-Athlete (PSA), the PSA's relatives or legal guardians, or coaches at any point during the PSA's participation in Football or Basketball, and whose contact is directly or indirectly related to either the PSA's athletic expertise and abilities or the PSA's recruitment by or enrollment in an NCAA institution. This definition includes, but is not limited to, parents, legal guardians, handlers, personal trainers, mentors and coaches. Coaches or employees at collegiate institutions may also be considered IAWPs for PSAs that they recruit. Answers to the questions must be truthful. False or misleading answers could result in termination or disqualification from eligibility for any employment at Oregon State University. For additional information Contact Us by: Tricia Gerding at Tricia Gerding@oregonstate.edu OSU is committed to the health of our local and global community. All employees and students are required to comply with the university's COVID-19 Vaccination Program. Please visit https://covid.oregonstate.edu/ for additional information about OSU's plans for safety and success, as well as options for compliance with the vaccination program. OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. Starting income within the income range will be commensurate with expertise, education, and practice. This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the criminal history check requirement. Position DetailsDepartment Intercolleg Athletics (YIA)Position Title Coordinator-Bus Service Job Title adjunct Athletic Director Business Operations, Human Resources Appointment Type Administrative/Professional Faculty Job Location Corvallis Position Appointment Percent 100 Appointment Basis 12 Faculty Status Regular Tenure Status N/A Pay Method income Recommended Full-Time income Range income is commensurate with education, training and practice Position Summary The Department of Athletics is seeking an adjunct Athletic Director Business Operations, Human Resources and DEIB. This is a full-time (1.0 FTE), 12-month, professional faculty position. The mission of the OSU Department of Athletics is to Go Build Excellent, Authentic, Visionary Student-Athletes (GO B.E.A.V.S.). The purpose of this position is to participate and collaborate all day-to-day operations of the Athletic Department Business Office, including accounts payable, accounts receivable, travel and medical related revenues and expenses. The adjunct AD assists in some financial reporting including NCAA audit, Department of Education EADA (Equity in Athletics Disclosure) report and NCAA EADA reports. This position directs segments of business operations for assigned unit of operation in support of OSU's goals and mission. May establish, implement and/or evaluate organization's goals/policies. This position will also participate in human resource work under the direction of the CFO and the CDO assisting with the HR process on recruitment, interviews, hiring, onboarding and retention. This position will be one of the main contacts for the day to day operations of HR helping managers through the process. The adjunct AD will also be the main camp contact helping with the overall process as well as tracking the HR functionality of camps. They will also participate on the Youth program partners committee ensuring safe and current practices are being followed. Position tasks 40% HUMAN RESOURCES Assists CFO in human resource process. Maintains CHC (Criminal History Check) database. Helps hiring managers with position descriptions and recruitment efforts. Assists with the coordination of the interview and onboarding process. This position will also then help with employee engagement and retention efforts in the department this will consist of but will not be limited to the mentor program, staff connection activities, closing feedback loops with managers, mandatory campus training coordinator. This position will also work with the CFO/CDO on activities and trainings related to DEIB that are mandated by the NCAA as well as those that are prioritized by the athletic department community. 15% DEPARTMENT BUDGET OPERATIONS This position will assist with maintaining and monitoring the online budget process for the department. Has budget authority and will be responsible for approving expenses for all units within the department, as well as authorizing purchases located on individual budgets within units. Assists with monthly departmental internal reporting and annual external reporting, such as the U.S. Department of Education gender equity report, the NCAA EADA (Equity in Athletics Disclosure) report, and the PAC-12 post-season expense reimbursement reporting. This position will also be analyzing current processes, preparing reports to assist CFO/Assoc AD; makes recommendations located on analysis of current audit and operational practices. These responsibilities will lead to decisions that can impact both the department, and the University as a whole. 15% CAMP COORDINATION Lead department contact for camp activities, providing coordination with youth safety, human resources, compliance, facilities and our athletic sport programs. Participates as part of the Youth Program Partners Council making sure to keep up on best practices within athletics, and University settings. This position helps with the budgeting of camp activities as well as the HR set up of employees. Also has the responsibility of overloads for camp related activities once budgets have been addressed. 10% LEAD WORK Provides, assigns, and approves lead work. Independently works to resolve issues and provide options and recommendations to staff as issues arise in the day-to-day operations of the Athletics Business Office. Serves as a member of the senior staff in the Athletic Department and actively participates in meetings resulting in potential policy changes and overall strategic planning for the department. Will be expected to work in collaboration with internal partners such as: Athletic Department Administration, Sports Information, Coaches, Business Center Finance staff, PCMM (Procurement and Contracts Material Management), Risk Management, BAFF (Business Affairs), University HR, Internal Audit, and Capital Planning. This position will also be expected to work with external groups such as: opponent Athletic Department staff, NCAA, PAC-12 Office and OSU Foundation. 10% STRATEGIC PLANNING Provides recommendations to CFO/Assoc AD/CDO regarding the strategic plan of the unit. Independently analyzes policies and procedures, makes recommendations, and implements changes that result in turnkey, efficient, and streamlined processes for coaches and administrators as well as others, within guidelines set forth by OSU, NCAA and the PAC-12. 5% GAME CONTRACTS Works with coaches, team administrative/operational staff, and sport administrators on game schedules. Writes and executes game contracts for both home and away contests. Partners with OSU staff, PCMM, and opponent's administration in negotiating game contract business points, as well as resolving issues that may arise relating to contracts. 5% OTHER Other tasks as assigned by the CFO/Assoc AD. Minimum/Required Qualifications » Bachelor's degree in Business, Human Resources or related field. » Three (3) years of practice in or supporting an NCAA Athletics Business Office. » Human Resources practice. » practice working with coaches and support staff. » A demonstrable commitment to promoting and enhancing diversity. » This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. Preferred (Special) Qualifications » Master's in Business Administration (MBA) or related field. » practice in or working to support an NCAA Division I college Athletics Business Office. » Able to communicate in both written and verbal form. » Able to multi task in a fast-paced environment. Working Conditions / Work Schedule Works in a typical office environment. May work evenings and weekends. This position requires a clear and unambiguous commitment to compliance of all National Collegiate Athletic Association (NCAA) regulations for Division I (FBS) universities. Yes Posting Number P05024UF Number of Vacancies 1 Anticipated Appointment Begin Date 01/28/2022 Anticipated Appointment End Date Posting Date 12/03/2021 Full Consideration Date Closing Date 12/17/2021 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified candidates Special Instructions to candidates When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and practice have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. <b>You will also be required to answer two supplemental questions in the application process regarding your IAWP status.</b> An Individual Associate with a Prospect (IAWP) is any person who maintains (or directs others to maintain) contact with a Prospective Student-Athlete (PSA), the PSA's relatives or legal guardians, or coaches at any point during the PSA's participation in Football or Basketball, and whose contact is directly or indirectly related to either the PSA's athletic expertise and abilities or the PSA's recruitment by or enrollment in an NCAA institution. This definition includes, but is not limited to, parents, legal guardians, handlers, personal trainers, mentors and coaches. Coaches or employees at collegiate institutions may also be considered IAWPs for PSAs that they recruit. Answers to the questions must be truthful. False or misleading answers could result in termination or disqualification from eligibility for any employment at Oregon State University. For additional information Contact Us by: Tricia Gerding at Tricia Gerding@oregonstate.edu OSU is committed to the health of our local and global community. All employees and students are required to comply with the university's COVID-19 Vaccination Program. Please visit https://covid.oregonstate.edu/ for additional information about OSU's plans for safety and success, as well as options for compliance with the vaccination program. OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. Starting income within the income range will be commensurate with expertise, education, and practice. This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the criminal history check requirement. Supplemental QuestionsRequired fields are indicated with an asterisk (*).» * Please explain if you are an IAWP for any high school PSA, two-year junior college PSA, four year college transfer PSA, or any other OSU recruit in the sports of Football or Men's or Women's Basketball. If yes, please explain. If no, put N/A. (Open Ended Question) » * Please explain if you are an IAWP for any current OSU student-athlete in their first two years of enrollment at OSU in the sports of Football or Men's or Women's Basketball? If yes, please explain. If no, put N/A. (Open Ended Question) Documents Needed to ApplyRequired Documents» Resume » Cover LetterOptional Documents Skills:
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