Requirements: Astra Publishing House is seeking an Accounts Payable adjunct/Contracts adjunct to support its Accounting and Contracts departments. This position will assist the Accounting department with bill verification and payments, and 1099 &1042 tax reports data entry; and the Contracts Administrator in creating, negotiating, and tracking contracts, and record-keeping; and provide general admin and data management support to the two departments.
Technologies You'll Be Exposed to:
- Bill.com - Other internal data management tools
Job responsibilities:
1. Accounts Payable: - Manage the AP email inbox and enter invoices into Bill.com - Verify approval on invoice, code invoices to the correct GL accounts with guidance from the accountant - Calculate foreign tax withholding and manage tax entry reports - Establish good communication and coordinate with project managers, department heads, and subcontractors on payment as needed - Reconcile company credit card transactions against receipts - Communicate with vendors as needed, onboard new vendors with necessary paperwork (W-9/W-8 and ACH forms), and manage the vendor database for 1099 and 1042 filing preparations - Other accounts payable related tasks and vendor info updates as assigned
2. Contracts: - Provide contracts administrative support - Maintain tracking and filing systems - Assist Contracts Administrator with agent and author communications - Draft agency contract boilerplate templates - Draft author contracts, amendments, reversion letters, and work-for-hire agreements - Conduct contracts-related research for drafting and negotiations - Collect author tax and payment forms - Assist with other author/contract management related tasks as needed
Required practice/expertise:
- An interest in business affairs/contracts management - Strong attention to detail - Extremely organized - Excellent multitasker - Excellent communication expertise - Proficiency with Microsoft Office and significant communication platforms (Gmail, Google Docs, etc.) - capability to remain calm and professional under pressure - capability to be discreet and protect confidential information - College degree or 1-2 years' significant work practice - 1 year of practice in accounts payable or related position preferred - practice with Bill.com a plus - Previous practice in book publishing a plus
All candidates must have the right to work in the United States.
This position reports to: Senior Accountant and Contracts Administrator
About Our Employer : Astra Publishing includes Astra House, dedicated to publishing the best adult nonfiction and fiction writers from the US as well as from around the world; the newly formed Astra Books for Young Readers, featuring six children's book imprints; and Astra Magazine, an international literary magazine. For more information, visit astrapublishinghouse.com.
E-mail: E-Mail: hiring@astrapublishinghouse.com
Special Instructions: Application Instructions: To apply, please email your cover letter and resume to hiring@astrapublishinghouse.com.
Astra Publishing House is an equal employment opportunity employer and does not discriminate on the basis of race, color, religion, gender, sexual orientation, marital status, age, discapability, national origin, or citizenship.
